PayHOA

PayHOA is the reference “small self-managed HOA” product: collect assessments, let owners pay ACH or card, chase late payers, and keep documents in a portal. Boards like it because the job-to-be-done is obvious and the pricing is public.

Treat the books honestly. PayHOA can track money in and money out well enough for many small associations. It is not a substitute for fund accounting, reserve studies, or a CPA’s year-end package. If your only problem is dues, it is in the right class. If your problem is operating-vs-reserve integrity, look at the accounting category before you buy.

Google will pair this name with Buildium. They are different buyers — read PayHOA vs Buildium. Same-aisle pairings: PayHOA vs KindHOA (broader board workspace), PayHOA vs HOAware (ops, ACC, published per-unit), PayHOA vs RunHOA (flat $399/year ops suite), PayHOA vs AffordableHOA (unit-band monthly ops with a reserve planner), and PayHOA vs Stewardly (flat monthly tiers, no per-unit software fee, AI ops and treasurer-desk books). Leaving PayHOA for another volunteer tool? See PayHOA alternatives. For other starting points, see HOA software for small self-managed boards.

Best for

Self-managed boards, typically under ~100 units, that want assessments, ACH, reminders, and a portal without a CAM sales process.

Pricing notes

Model is published flat monthly tiers by unit-count band. Payment processing is extra. Stronger as dues-and-portal than fund accounting. Verify current tiers on their pricing page.