Some links are affiliate links. If you buy through them, we may earn a commission at no extra cost to you. We do not accept payment for rankings, and we do not invent star ratings.

Affiliate links disclosed

Some links are affiliate links. If you buy through them, we may earn a commission at no extra cost to you. We do not accept payment for rankings, and we do not invent star ratings.

PickHOA

Listing

HOALife

Violations- and ARC-first HOA ops with published plans from $199/mo, QuickBooks Online sync, and multi-association manager tools.

Boards and CAMs Custom quote 100–5,000 units Dues/billing only — not fund accounting

HOALife is cloud HOA operations software from founder Tom Normand, launched officially in 2017 after he built it to fix inefficiencies inside a growing association-management practice (About). The public pitch is violations and architectural review (ARC/ARB) as first-class workflows, not afterthoughts on a portal — plus communications, inspections, documents, owner portals, online voting, work orders, and payments that plug into accounting you already trust. The company markets to both self-managed boards and multi-association managers, with a dedicated managers surface for portfolio inspections, notices, and reporting. About-page marketing stats (treat as vendor claims) include 7+ years, 1000+ communities, and 750,000+ violations/requests managed.

Pricing (researched September 30, 2026): the homepage plan cards show Violations Essentials at $199/mo (“the Violations Workflow built the way it should be”) and All In Plan at $299/mo (“the Operations Engine for Modern HOAs,” with QuickBooks Online or any existing accounting system called out). The dedicated pricing page leads with starting at $199/month and states that final pricing is scoped during a 30-minute demo based on community size and operational requirements, serving communities from about 100 to 5,000+ homes including management-company portfolios. Schema for PickHOA therefore treats the model as quote (demo-scoped) with published directional plan amounts — not a self-serve flat ladder by unit band. Pricing-page inclusions for every deployment list violations, ARC/ARB, homeowner portal, communications/notices, inspection management, document storage/audit trail, optional QuickBooks Online integration, personalized onboarding/training, and month-to-month agreements. The payments feature page markets no setup fees or contracts; the homepage also claims free setup, training, and ongoing support. Confirm live plan names, demo dollars, and whether a community under ~100 homes is in scope before a board vote. Aggregator pages (e.g. older Software Advice offer JSON) may still show stale lower prices — ignore those and use hoalife.com + your written quote.

On money and accounting depth, HOALife is deliberately operations-first with bring-your-own books. Help docs say most HOA suites invent bespoke accounting and treat ops as secondary; HOALife does the reverse and integrates tightly with QuickBooks Online (two-way ownership/contact sync, balances and invoices in the dashboard and owner portal, payment links, bulk/scheduled invoicing into QBO). HOALife Payments runs on Stripe Connect (card, ACH, Apple Pay / Google Pay called out in help/guides); marketing says credit-card and ACH fees are billed to homeowners by default, while the homepage also advertises support for Association-Pays or Owner-Pays — nail down which model and the exact card/ACH percentages in demo. Help docs publish an extra $1.50 when owners pay ACH via Stripe Financial Connections; a full public card-% rate card was not printed on the pages checked for this listing. That stack is useful dues-only / payments depth inside HOALife itself — real GL, fund splits, and CPA workflows live in QBO or another ledger, so budget that second subscription and have your treasurer walk reconciliation, ownership-change customer mapping, and year-end export in the demo. It is not a claim of native multi-entity fund accounting inside HOALife comparable to Caliber/Enumerate-class CAM ledgers.

Differentiators on paper: GPS-guided mobile inspections (including offline), automated violation notices with email/print/no-touch mailing options, collaborative online ARC, “Ask a Manager” expert advice for boards, Zapier / API / imports for managers, and a long-running product story since 2017 with voting and Ask a Manager called out as 2024 launches on the About timeline. Caveats: demo-scoped pricing, two-system finance (HOALife + QBO), and thin independent review density. A Software Advice profile exists for this exact product (schema on fetch showed a single aggregate review — treat as a thin signal, not peer proof); this research pass did not find a dense G2 or Capterra trail under this brand. Vendor homepage testimonials and “hundreds / 1000+ communities” lines are marketing.

Who it is for: a self-managed board or small CAM shop that lives and dies by violations/ARC workload, already uses or will adopt QuickBooks Online, and is fine booking a demo for communities roughly in the vendor’s 100–5,000+ home band. Who should look elsewhere: volunteer boards that need a published self-serve $ /mo menu under ~$100 and an in-product treasurer desk without QBO (PayHOA, Stewardly, Board-Armor, HomeHerald); or large CAM portfolios that need proven native fund accounting as the system of record (FRONTSTEPS, Enumerate, CINC Systems, Vantaca). Start with self-managed boards and professional CAM, and compare accounting posture under accounting / reserve.

Sources

Best for

Self-managed boards and multi-association managers who prioritize deep violations/ARC workflows and are willing to keep books in QuickBooks Online (or another existing ledger) rather than a native HOA fund-accounting suite.

Pricing notes

Official marketing (researched Sep 30, 2026) — homepage plan cards show Violations Essentials at $199/mo (violations workflow focus) and All In Plan at $299/mo (full operations engine; QuickBooks Online or existing accounting). Dedicated pricing page states starting at $199/month with final pricing scoped during a 30-minute demo based on community size and operational requirements; vendor says it serves communities from about 100 to 5,000+ homes including management-company portfolios. Included with every deployment per pricing page — violations enforcement, ARC/ARB, homeowner portal, communications/notices, inspection management, document storage/audit trail, optional QuickBooks Online integration, personalized onboarding/training, and month-to-month agreements. Payments page markets no setup fees or contracts; card/ACH processing via Stripe with fees billed to homeowners by default (Association-Pays also marketed on the homepage — confirm which fee model and exact card/ACH percentages in demo). Published help docs call out an additional $1.50 when owners pay ACH via Stripe Financial Connections; card percentage schedules are not printed as a fixed public rate card. Free setup/training/ongoing support claimed on the homepage. Verify live plan names, demo-scoped dollars, payment fee handling, and fit for communities under ~100 homes before a board vote — Software Advice and other aggregators may show stale lower prices.